ÂÂReceiving Report and Invoice Document Types
| Document | Entitlement Systems | FAR Clause or Description |
|---|---|---|
| Invoice and Receiving Report (Combo) Workflow and Routing | CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD | FAR 32.905: Payment and Process |
| DFAR Appendix F: Material Inspection and Receiving Report | ||
| DFAR 252.246-7000: Material Inspection and Receiving Report |
ÂÂInvoice and Receiving Report (Combo) Workflow and Routing
The Invoice and Receiving Report Combo enables a Vendor to create two documents from the same data entry session.
The Vendor inputs contract and item data once. Two separate documents - an Invoice and a Receiving Report - are generated in the WAWF system.
The Receiving Report will flow to inspection and acceptance. The Invoice will flow to payment approval (via the Local Processing Office if required).
The Combo is a time-saving document type that also reduces data entry error.
ÂÂInvoice and Receiving Report Combo Workflow
The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination or Other and will result in multiple workflow options:
The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Invoice and Receiving Report Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Invoice and Receiving Report Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Destination/Other and Other/Other Invoice and Receiving Report Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Destination/Other and Other/Other Invoice and Receiving Report Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Destination Invoice and Receiving Report Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Destination Invoice and Receiving Report Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Other Invoice and Receiving Report Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Other Invoice and Receiving Report Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Source Invoice and Receiving Report Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Source Invoice and Receiving Report Combo with NO LPO in the workflow.
| Invoice and Reparable Receiving Report (Combo) Workflow and Routing | CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD | FAR 32.905: Payment and Process |
| DFAR Appendix F: Material Inspection and Receiving Report | ||
| DFAR 252.246-7000: Material Inspection and Receiving Report |
ÂÂInvoice and Reparable Receiving Report (Combo) Workflow and Routing
The Reparables COMBO (Combo for Reparables, Receiving Report portion of the Combo) is to capture data for the acceptance of the repair of reparables and the transfer of those reparables and their associated UIIs (including property that is shipped in place).
Thus, it should only be used when the Receiving Report meets all the criteria listed below:
- The receiving report portion of the Combo represents a repair activity - the QA Acceptance signatures are for the acceptance of the REPAIR of government property hardware.
- The repaired hardware has been marked with Unique Item Identifiers (UIIs).
- The UIIs on the hardware have been added to the UID Registry, and loaded with a custody record that indicates the hardware is in the custody of the Contractor.
Do not use this transaction for original sale of items with or without UIIs, reparable items without UIIs, or reparables UIIs that have not been loaded to the UID Registry. For these types of documents, use the regular (COMBO).
ÂÂReparable Receiving Report and Commercial Invoice Combo Workflow
The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination and will result in multiple workflow options:
The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Source Contract to Contract Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Source Contract to Contract Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.
| Energy Invoice and Energy Receiving Report (Combo) Workflow and Routing | EBS | FAR 32.905: Payment and Process |
| DFAR Appendix F: Material Inspection and Receiving Report | ||
| DFAR 252.246-7000: Material Inspection and Receiving Report |
ÂÂEnergy Invoice and Energy Receiving Report (Combo) Workflow and Routing
The Energy Invoice and Energy Receiving Report Combo enables a Vendor to create two documents from the same data entry session.
The Vendor inputs contract and item data once. Two separate documents - an Energy Invoice and an Energy Receiving Report - are generated in the WAWF system.
The Energy Receiving Report will flow to inspection and acceptance. The Energy Invoice will flow to payment approval.
The Energy Combo is a time-saving document type that also reduces data entry error.
ÂÂEnergy Invoice and Energy Receiving Report Combo Workflow
The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination or Other and will result in multiple workflow options:
The graphic above provides a depiction of the workflow of a WAWF Source/Source Energy COMBO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Destination Energy COMBO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Energy COMBO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Other Energy COMBO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Destination/Other Energy COMBO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Other/Other Energy COMBO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Source Energy COMBO with FMD Ship To DoDAAC in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Source/Destination Energy COMBO with FMD Ship To DoDAAC in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Energy COMBO with FMD Ship To DoDAAC in the workflow.
| Invoice 2-in-1 (Services Only) Workflow and Routing | CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | One Pay | STANDARD | FABS | FAR 32.905: Payment and Process |
| The initiator must also enter a FABS acceptance location code in order to create a DISA Telecom Invoice. |
ÂÂInvoice 2-in-1 (Services Only) Workflow and Routing
The Invoice 2-in-1 (Services Only) document is normally submitted for service contracts with no supply deliverables. It is similar to a COMBO, used any time a contract for services requires invoice acceptance prior to submission for payment.
The 2-in-1 creates a single Invoice/Receiving Report from one data entry session. The document is routed from the Vendor to the Acceptor, then to the LPO if there is one, before it ends at the Payment Office.
ÂÂInvoice 2-in-1 (Services Only) Workflow
The graphic above provides a depiction of the workflow of a WAWF Invoice 2-in-1 document with an LPO in the workflow.
The graphic above provides a depiction of the workflow of a WAWF Invoice 2-in-1 document with NO LPO in the workflow.
